The Benefits of Google Workspace

What is Google Workspace?

Google Workspace, formerly known as G-Suite is Google’s Suite of intelligent apps. Today we are going to discuss the benefits of switching to Google Workspace, why we use it at Snapfrozen and why we recommend it to all of our clients.

At Snapfrozen, we wholeheartedly recommend Google Workspace as a reliable, easy to use business email solution which offers the highest reliability and the best SPAM protection available.

After many years of running our own SPAM systems, we were so impressed with Google Workspace, we moved our whole team over and then wanted to share it with all our clients.

Apart from the superior SPAM protection, our clients tell us they love the easy to use mobile app and the fact that you can simply login with your Google account, instead of having to manage all the settings on multiple devices.

Although admittedly there is a slightly higher cost than using cPanel email, the huge space provided, the timed saved on not dealing with any SPAM and being able to really easily setup devices makes it pay for itself.

In addition to email, Google Workspace also includes a variety of useful apps and features.

Google Workspace Apps and Features

Gmail: Create professional and personalized business email accounts for as many employees as you need using Gmail’s email hosting service. This is one of the major Google Workspace benefits for small businesses but no matter what size your company, you can take advantage of smart in-app Google Workspace features such as email scheduling, Google Translate, ‘Nudge’ alerts, and Smart Compose, which uses Google AI to write your emails for you.

Google Docs, Sheets, and Slides: Use these dynamic document creation apps to create and edit text documents, spreadsheets, or presentations from within your web browser. These programs aid optimum team collaboration through easy document sharing, real-time editing, comments, multi-author creation, version-checking, built-in chat, and automatic saving.

Google Drive: Store all your documents and files in this centralized, cloud-hosted hub. All assets can be easily shared with their own link and permission settings and can be found within seconds thanks to Google Workspace’s advanced search functionality. Google Workspace is also the source of another of the biggest Google Workspace benefits – unlimited data.

Cloud Search: Supercharge your search abilities with this enterprise-wide search tool. Track down any file hosted in your company across Gmail, G Drive and Calendar apps.

Google Calendar: Easily schedule internal and external meetings with Google’s native calendar app. Google Calendar, which is handily connected directly to Gmail, gives you access to a whole host of useful Google Workspace features such as multiple calendar creation, email reminders for meetings (along with real-time traffic information) and calendar integration with meeting rooms and your colleagues’ diaries to prevent back and forth communications about availability.

Google Hangouts/Meet: Keep in touch with colleagues and clients using these Google alternatives to Zoom. Both video conferencing apps are fully integrated with Google Workspace programmes and can be accessed by anyone with a link, allowing for high-quality virtual meetings, whether they’re 1:1 or group situations. Google Meet can host up to 250 participants on a call and supports 100,000 viewers for a live-streaming event.

And these products are just the beginning of the benefits of Google Workspace. All of them come with the following in-built benefits offering real advantages to organizations choosing to use them.

Accessibility

As a cloud-hosted platform, Google Workspace can be accessed 24/7, from any location. As Google Workspace apps are compatible with all browsers, you can also use any device to access your Google Workspace features and content.

If you prefer to have a copy of your files hosted locally for peace of mind or offline working, Google Drive can sync your latest content to your device. Drive ensures you’re always working with the latest files and don’t need to waste time moving or duplicating assets.

Google Workspace has a 99.9% Service Level Agreement (SLA) for its apps, meaning it never has any downtime or scheduled maintenance and you’ll always be able to access your files.

Enterprise Grade Security

Another of the main reasons to use Google Workspace is that the platform works hard to keep your information safe. Google employs rigorous, industry-leading security protocols for both its physical data centers and cloud-hosted operations.

Some of these measures include:

Privacy: Google does not collect, scan, or use your data in Google Workspace services for advertising purposes. There are also no ads in any of the apps. You own your own data

2-Step Verification: If someone signs in from an unrecognised device, the user of the account is immediately sent a text message with a verification code to provide an extra layer of security.

Encryption: All content that moves between Google’s servers and those of other companies is encrypted. For example every email you send or receive is 100% encrypted so it’s safe to open. Admins can also set customized encryption rules for specific content.

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Near Unlimited Data

Unlike free Gmail accounts (which provide 15GB of free data), the Google Workspace plans provide up to 5TB of Cloud Storage.

With Google Workspace, Snapfrozen has the tools and services to help you migrate all of your existing data securely from your device or server.

Ready to get started with Google Workspace?

As Google Workspace certified partners, Snapfrozen are fully trained directly from Google in managing and supporting Google Workspace. Whether your a new or existing customer, we can help!